There are many local businesses and offices - accounting agencies, real estate companies, non-profit groups, law firms, etc. - that bring in catered meals on a regular basis.

Whether it’s a board meeting, an extended client session, or employee luncheon – it’s often desirable for them to have it catered in.

The receptionist or administrative assistant is often responsible for placing these types of orders.  Make sure these local businesses (and their office assistants) know your restaurant offers online ordering.  Once they experience the ease and convenience of ordering online, they will return again and again.

Andrea Snyder of Urban Cookhouse, with multiple locations in Alabama, says that online ordering results in larger orders, especially at the catering level.  "When these large orders come in via telephone, customers often try to negotiate, which cuts into our profit margin.  Catering orders coming in online, however, obviously bypass that process.  The customers are happy to trade saving a few dollars for the convenience NetWaiter provides them."

Make sure your local businesses know your restaurant is the best bet (and most convenient) for their catering needs!

This month, we wanted to highlight some NetWaiter tools available to restaurant owners. 

NetWaiter Social Widget – About a year ago, we unveiled the NetWaiter social widget.  If enabled, this field appears on the front page of a NetWaiter site, allowing restaurants to post announcements, updates, or promotions.  You can advertise the soup-of-the-day, a special on a popular appetizer, or some other message that lets your customers know what’s going on at your restaurant.  Customers can also use it to interact with your restaurant, leave comments, or giving a ‘thumbs-up’ to one of your posts.  Of course, as owner, you have control over what messages are displayed and can edit posts in the NetWaiter Management Console.

Hide / Show Functionality - Many restaurants have special dishes or items with limited quantities.  “Homemade Lasagna” is a good example.  If your restaurant were to run out of Lasagna, or any other dish, you can simply ‘Hide’ the item in your Management Console to temporarily make it disappear from your online menu.  When it becomes available again, simply ‘Show’ the item.  This prevents the need to delete and re-add items, and also keeps hidden items in the same position on your menu.

Variable Prep Times – NetWaiter just released a new feature that allows restaurants the ability to configure Prep Times based on the time and day of the week.  The normal "Default Prep Time" allows restaurants to indicate when an order could be made immediately available (i.e. 15 mins).  During rush periods, however, it may take longer for meals to be prepared.  This feature lets restaurants configure different Prep Times based on the day and time.  Is Friday at 6:00pm busy for your restaurant?  Solution: set your Prep Time to 25 minutes, rather than your normal 15 minutes.

As you know, the "if you build it, they will come" strategy for marketing your restaurant is not the ideal way to maximize profits.  There is a little more to it.  Here are some tips to developing an online strategy for your business:

-    Takeout Customers are Different than Dine-in Customers.  Dine-in customers enjoy the ambiance and the ability to relax.  Takeout customers look for accuracy, convenience, and quality.  They want to get in and get out with as little fuss as possible.  What can your restaurant do to ensure your takeout customers have optimum convenience?

-    The Takeout Lunch Crowd is Huge.  Many people like to pick-up a quick lunch so they can take it back to their office and continue working.  Office parks, large service employers, and others are gold mines for online ordering.  How can you promote your online takeout business to nearby offices?

-    Think Like a Takeout Customer.  We didn't know we needed cell phones until we all bought one years ago.  Now we can't live without them.  The same can be true for takeout.  Often times, after a customer places their first order online, they never call-in again.  Thankfully, this helps with restaurant efficiency.  How can you inform ‘phone-in’ customers about your online ordering site?

-    Realize the Growth of Mobile Ordering.  According to Cornell University, 60% of respondents between ages 18 and 34 ordered online – more than any other age group.  Younger respondents are also more likely to order via Smartphone (8%).  If the last figure does not impress you, bear in mind that study was published in March 2011.  Since then, mobile has gone crazy.  According to a May 2012 figure, released by the National Restaurant Association, 46% of those surveyed said they would order via Smartphone if available.  How does your restaurant accommodate customers with Smartphones?

Online and mobile ordering is a boost to business.  Realizing that online and mobile customers have different needs will allow your restaurant to reap the maximum benefit.  If you need help answering any of the above questions, NetWaiter can help.

With any takeout or delivery order, it’s important not only to get the order processed efficiently and accurately, but to also guard against committing the errors that irritate customers most often. 

 Last month, QSR Magazine published an article about a study on takeout trends done by Techther. Among other things, it noted some of the biggest pet peeves consumers harbor when it comes to takeout:

•    Leaking food or liquids (52%)
•    Deterioration of food taste or freshness (49%)
•    Food that doesn't stay hot or cold (46%)  
•    Missing condiments (46%)

Another interesting piece of information: "About 60 percent of consumers also say that they are willing to pay more for takeout packaging made with sustainable materials. Trends toward sustainable, recyclable materials for takeout containers are taking shape at several major restaurant brands."

As you operate your takeout and/or delivery business, consider the above findings.  NetWaiter is all about providing your customers the most convenient and enjoyable way to order.  As long as you give the customer what they want, they are happy to pay for it.  Make sure a customer’s online takeout experience is finished nicely by avoiding these costly errors.

Many restaurants have a philosophy about using multi-restaurant online ordering portals - they grit their teeth and do it. 

Most of the time restaurants allow themselves to be listed on portal sites to get any exposure they may bring.  According to a Cornell Hospitality Report, though, “nearly half of the consumers on multiple-restaurant sites (47.1%) said they clicked over to the restaurant’s own website to order their food” once they found a restaurant they liked. That’s good news for restaurants using NetWaiter – it can, not only save the restaurant a lot of money, but also allow the restaurant to interact with their customers directly, rather than be ‘commoditized’ on a restaurant portal.

The bottom line – portals can charge some outrageous fees.  According to a recent piece in Gourmet Marketing, a well-known portal site they investigated "keeps their contract terms behind close(d) doors, and the rates vary by restaurant. This incredible lack of transparency shortchange(s) restaurants… It gives restaurant owners little room to compare in competitive markets, especially as many times restaurant owners are bound by a non-disclosure agreement.”

The article notes that fees can range from 11% to as high as 20%.  In addition, restaurants don’t directly receive money from incoming orders – they have to wait for the portal to send them a check (minus their fees).  Not only that, as one restaurant owner admits, portal sites also use a restaurant’s customer list against you.  "I never see a report of who ordered through the portal," he said.  "I'm sure they are using my customer information to market themselves to other restaurants."

The message to restaurant owners is simple - if you use portal sites to help promote your restaurant, you should be very aggressive about converting those customers to your own online ordering site.  Rather than pay huge fees to a portal, customers that order directly from your site will allow you to extend your brand identity to them, receive payments directly, and capture your own customer information.

To capture those 47.1% of visitors that would rather order directly from your website, you need to make sure your ‘Order Online’ link is prominently displayed on your homepage.  Additionally, you should inform guests that have already used a portal to order from your restaurant that you have your own online ordering system, guaranteed to be up-to-date with the latest offers and menu information.  Including a flyer with each portal order or offering a first-time discount for using your system are good ways to make sure their next order will be “NetWaitered” from your restaurant.